From Request to Audit Report in 5 Steps
The entire vacation lifecycle — requests, approvals, balances, cash-outs, and early returns — flows through a single automated pipeline. Zero manual tracking.
1. Submit Request
Employee selects dates. System auto-calculates business days and identifies which accrual period (FIFO) is being consumed. One-click submission.
2. Automated Approval Chain
Manager → HR → Finance approval via email. No portal login. Approve or reject directly from the email. Full comments trail.
3. Real-Time Balance Update
On approval, balances update immediately. Accrued, used, pending, and available days always accurate.
4. Cash-Out & Early Return
Employees can request cash payment for unused days. Early returns log automatically and calculate days owed.
5. Audit-Ready Reports
Full history by employee, period, and type. Export to XLSX. Zero manual recalculation.
Built for LATAM Labor Law Compliance
Designed for mid-market companies in Colombia, Peru, Costa Rica, and the broader LATAM region — where vacation law is strict and audit exposure is real.
FIFO Accrual Engine
Vacation periods consumed in the order they were accrued — exactly as LATAM labor law requires. Automatic tracking by period prevents compliance violations.
- Configurable accrual rules per seniority
- Period-by-period balance ledger
- Oldest days consumed first, always
- Full accrual history per employee
Email-Driven Approvals
Three configurable approval levels (Manager, HR, Finance). Approvers act from their inbox. No portal, no login, zero friction.
- Approve or reject with one click
- Comments captured at each level
- Full approval history timeline
- Automatic notifications on status change
Cash-Out Management
Configurable policy for maximum cash-out days per year. Daily rate from payroll. Finance approves via email. Payroll gets the number.
- Per-employee cash-out limit
- Daily rate input from payroll data
- Finance approval step built-in
- Audit trail for every payment
Early Return Tracking
Employee returns before vacation end? Log it, calculate unused days, and trigger automatic carry-over or cash-out. Nothing falls through the cracks.
- Early return form with reason field
- Unused days recalculated automatically
- Carry-over or cash-out trigger
- HR notified on every early return
One System, Every Stakeholder Covered
Six tabs for employees and managers. A dedicated admin panel. Email-driven approvals. Audit-ready reports. No bloated portal.
Vacation Manager App
6-tab interface: Request, My Requests, Cash Out, Early Return, Approvals, and Admin. Employees submit and track everything from one screen.
Try It Below ↓Admin Panel
Configure seniority accrual tables, approval chains, holiday calendar, cash-out policy, and company-level settings. No developer required.
Approval Emails
Automated email flow: submit → approve/reject → confirm. Each approver receives context, employee balance, and one-click action links.
Audit Reports
Balance history by employee and period, pending approvals queue, cash-out log, and XLSX compliance export. Always audit-ready.
