From Invitation to Onboarding in 5 Steps
The entire hiring and pre-onboarding process flows through a single, automated pipeline — zero manual file chasing.
1. Invite Candidate
Recruiter sends a personalized email with a unique, secure application link. One click — no portal login required.
2. Upload CV
Candidate uploads their CV. AI (Claude Vision) extracts name, email, phone, education, and work history — auto-filling the form.
3. Complete Form
Candidate fills configurable fields: ID, medical exams, diplomas, and position-specific requirements. Files stored on Google Drive.
4. 3-Level Approval
Submission routes to Reviewer → L1 → L2. Each approver receives an email with action links. No portal login needed.
5. ERP Export
On final approval, generate a configurable CSV mapped to your ERP columns. Upload directly to SAP or any HRIS in minutes.
Everything You Need, Nothing You Don't
Designed for mid-market companies in LATAM who need enterprise-grade automation without enterprise-grade complexity.
AI-Powered CV Extraction
Claude Vision reads PDF and image CVs and pre-populates the candidate's form automatically. Candidates review and edit extracted data — no manual re-entry.
- Name, email, phone, address
- Education history
- Work experience
- Skills and certifications
Fully Configurable Fields
Admin panel lets you define exactly what documents and information to collect — per company and per position. No developer required.
- Text, date, number, file inputs
- Required vs. optional fields
- Attachment toggle per field
- Universal + position-specific sets
Save Progress & Resume
Candidates can save their progress at any time and return to complete the form later. Auto-save runs every 30 seconds in the background.
- Unique token-based URL (no account needed)
- Progress saved to Google Sheets + locally
- Resume from any device
Google Drive File Storage
All uploaded files (CVs, IDs, diplomas, medical exams) are stored securely in Google Drive — no base64 limits, no storage constraints.
- Organized by company/candidate
- Clickable Drive links in approval emails
- 10MB+ files supported
3-Level Approval Chain
Reviewer → L1 Approver → L2 Approver. Email-driven — no login required for approvers. Each level configured per company.
- Approve, Reject, or Return for Revision
- Full approval history timeline
- Automatic email notifications
ERP-Ready CSV Export
Map any form field to any ERP column. Generate a clean CSV for upload to SAP HCM, SuccessFactors, Workday, or any HRIS system.
- Configurable column mapping
- One-click download on approval
- Custom filename per candidate
Four Interfaces, One Workflow
Each stakeholder gets the right view for their role — no bloated all-in-one portal.
Admin Panel
Configure company fields, positions, position-specific requirements, approver emails, and ERP column mapping.
Open Admin Panel →Recruiter Dashboard
Send invitations to candidates, select positions, track pipeline status, and copy unique form links.
Open Recruiter View →Application Form
5-step guided form: CV upload with AI extraction, personal info, company documents, position documents, review and submit.
See Example Form →Approval Dashboard
Review submitted applications, view all documents and CV, approve/reject/return with comments, and export ERP CSV.
Open Approval View →Ready to Deploy in 24 Hours
This solution runs on your existing Google Workspace — no new software licenses, no infrastructure, no IT project. I configure it for your company and train your team in a half-day session.
Also available as part of a broader Digital Transformation engagement.